Donor Privacy & Donation Policies
Roberto Clemente Foundation (RCF)
What information does RCF collect?
We collect personal information when you voluntarily submit it to us.
For example, donors may provide us with personal information (such as name, address, email address, telephone numbers and/or credit/debit card information). If a donor, or a website visitor, contacts us by email they may provide us with their email address, and name. Providing data is required in these contexts in order for us to process your donations, requests, or respond to inquiries.
What does RCF do with donor personal and financial information?
Besides keeping donor personal and financial information safe and secure, the personal information donor’s provide, such as e-mail addresses and telephone numbers, is used by RCF staff only to ensure accurate, timely processing of transactions and/or donations. Everything else is kept confidential, and RCF will remove any information from its digital and paper files upon written request of the donor.
How do we protect your information?
In keeping with RCF’s mission and values of good stewardship, RCF implements a variety of security measures to maintain the safety of your personal information when you make a gift, place an order or enter, submit, or access your personal information.
We offer the use of a secured server. All supplied sensitive/credit information is transmitted via Secure Socket Layer (SSL) technology and then encrypted into our payment gateway providers database only to be accessible by those authorized with special access rights to such systems, and are required to keep the information confidential. After a gift or donation transaction, your private information (credit cards, social security numbers, financials, etc.) will not be kept on file (digitally or in paper) for more than 60 days, and then is destroyed.
Our commitment to data security
Is there an ability to opt-out when contacting RCF?
Those who choose to register through various “guestbook”-type features on our site may choose to give us certain contact information (such as their email address). These features may also request optional demographic information (such as zip code, age, or income level). Unless you “opt out,” we may use this contact information to send you additional information about RCF and our programs. Voluntarily provided contact information may also be used to contact you when necessary in order to resolve customer service issues or questions. You may readily opt-out of receiving future communications; see the “opt-out” and “modifying your information” sections below.
How do I modify my personal information or account settings?
Please use the following options for removing your information from our database (i.e. to not receive future communications or for changing or modifying information previously provided).
You can call the following telephone number: (787) 239-8644
When contacting us to change your status, be sure to include any information that would help us identify you on our lists, such as complete contact information (name, postal address, telephone number, and email address), or information about venues in which you gave us your contact information online. In addition to the personal information that you submit to us, we may collect personal information about you from reputable third parties, or automatically collect information using cookies or webserver logs.
Logs, Cookies, and Pixels
Web server logs:
Our web servers may collect certain information such as IP address, pages visited, time of visits, and referring website.
Changes to this policy statement
Communicating with us
If we need or are required to contact you about the privacy or security of your information, we may do so by telephone, email, or mail. If you have any questions, concerns, requests, or comments about privacy, you can contact us by email, telephone, or mail at:
You can call the following telephone number: (787) 239-8644
Consent to transfer
This Web Site is operated in the United States. If you are located in the European Union, Canada or elsewhere outside of the United States, please be aware that any information you provide to us will be transferred to the United States. By using the Web Site or providing us with your information, you consent to this transfer.
Site policies, modification, and severability
Roberto Clemente Foundation reserves the right to make changes to this site, policies, and these Conditions of Use at any time. If any of these conditions shall be deemed invalid, void, or for any reason unenforceable, that condition shall be deemed severable and shall not affect the validity and enforceability of any remaining condition.
ROBERTO CLEMENTE FOUNDATION DONATION POLICIES
Roberto Clemente Foundation (RCF) is a non-profit 501(c)(3) organization and its operating budget is comprised mostly of financial contributions, donations, and gifts. Because so much of RCF’s budget to carry out its worldwide mission depends on financial contributions, donations and gifts, it is important for RCF to communicate to its supporters how it handles such donations and to create a consistent organizational approach and practice regarding this vital part of its foundation.
Funds (see footnote) shall be solicited in a respectful manner and without pressure.
Donor designated restrictions on contributions shall be honored to the fullest extent possible so long as they are consistent with RCF goals and values.
Roberto Clemente Foundation
(RCF) is a non-profit 501(c)(3) organization and contributions made to the organization are tax deductible to the fullest extent allowed by law.
Written tax receipts shall be issued for all donations. If the donor receives anything in exchange for their donation, such as a dinner or event admission, the tax receipt shall clearly state what portion of the donation is tax deductible.
At the beginning of each calendar year RCF shall provide each donor who has contributed over the course of the prior year, with written documentation of all tax deductible gifts received during the prior calendar year.
Gift Acceptance Policy
Gifts to Roberto Clemente Foundation (RCF) may be made in any amount for the benefit of any of RCF’s domestic or international programs. Gifts may be designated for a specific program or purpose. Gifts may also be unrestricted in which case they will be disbursed to the area of greatest need at the sole discretion of the RCF President, Executive Directors of RCF, or the RCF President’s designee.
Gifts of Cash.
RCF will accept gifts of cash, checks, money orders and payments via credit or debit card.
RCF will accept gifts of publicly traded securities, stocks and bonds. Stock that is held electronically with a brokerage firm may be electronically transferred to RCF’s brokerage account by first calling our Relationship Development staff at 800- 708-7589 in order to receive specific instructions for such a transfer. To donate stock that is held in certificate form, RCF must be notified in advance so that specific instructions can be provided to the donor.
Stock in privately owned companies.
To be acceptable by RCF, stock in privately owned companies must have a qualified appraisal performed by an independent professional appraiser and the appraiser report must accompany such stock when given to RCF. Prior to approval and acceptance of such a gift, such gifts must first be reviewed by the RCF Board of Directors, Finance Committee in conjunction with RCF’s legal counsel. If immediately marketable, the stock in privately owned companies will be sold. If such stock is not immediately marketable, they will be kept in a secure facility such as a bank or other financial institution until such time when they can be redeemed, sold or liquidated.
Stock in Subchapter S corporations.
To be accepted, such stocks must have a qualified appraisal performed by an independent professional appraiser. Prior to approval and acceptance of such a gift, such gifts must first be reviewed by the RCF Board of Directors, Finance Committee in conjunction with RCF’s legal counsel.
Gifts of real estate may be accepted by RCF. RCF review of gifts of real estate shall include, but not be limited to, legality, title, encumbrances, liens, mortgages, easements, restrictions, and environmental issues. Until the real estate or property is sold and proceeds are deposited into the RCF account, all legal obligations related to ownership of the real estate such as taxes, insurance, utilities and security shall remain with the donor.
Tangible personal property.
The property must be saleable and the donor must agree that the property can be sold unless RCF agrees to use the property for a purpose related to the exempt purpose of the organization. At least one qualified appraisal by an independent professional appraiser is required and such appraisal must be shared with RCF prior to any RCF decision to accept such a gift of tangible personal property.
In any of the cases where an appraisal is required, it is the sole responsibility of the donor to obtain and pay for competent appraisal services and to share the results of such appraisal with RCF.
It shall be the responsibility and legal obligation of the donor to seek and obtain advice from his or her professional financial advisors, to substantiate any tax deductions, and to comply with IRS regulations and policies, including the filing of IRS Form 8283.
Where appropriate and advisable, RCF may enter into a written gift agreement with a donor which shall specify the terms of any restricted gift, which may include provisions regarding donor recognition.
RCF’s acceptance of pledges of future support (including by way of matching gift commitments) shall be contingent upon the execution and fulfillment of a written Charitable Pledge Agreement, on a form supplied by RCF, which shall specify the terms and conditions of the pledge including any provisions regarding donor recognition.
The donor is responsible for (a) the fees of independent legal counsel retained by donor for completing a gift to RCF; (b) any appraisal and appraisal report fees; (c) the cost of any environmental assessments, audits and reviews; (d) any title searches, reports, insurance or binders (in the case of real property); and (e) all other third-party costs and fees associated with the transfer of the gift to RCF.
Valuation of Gifts.
RCF shall record gifts received at their valuation on the date of gift, except that, when a gift is irrevocable, but is not due until a future date, the gift may be recorded at the time the gift becomes irrevocable in accordance with GAAP.
IRS Filings upon Sale of Gifts.
To the extent applicable, RCF shall file IRS Form 8282 upon the sale or disposition of any charitable deduction property sold within three (3) years of receipt by RCF. “Charitable deduction property” means any donated property (other than money and publicly traded securities) if the value claimed by the donor exceeds $5,000 per item or group of similar items donated by the donor to one or more donee organizations (e.g., the property listed in Section B on Form 8283). RCF shall file this form within 125 days of the date of sale or disposition of the asset in accordance with applicable IRS rules and regulations.
RCF shall provide written acknowledgement of all gifts made to RCF and comply with the current IRS requirements in acknowledgement of the gifts.
Changes to or Deviations from the Policy.
This Policy has been reviewed and accepted by the RCF’s Board of Directors, which has the sole authority and discretion to change this Policy. In addition, the Board of Directors must approve in writing any deviations from this Policy.
All gifts given to Roberto Clemente Foundation (RCF) for the purpose of establishing an endowment or contributing to an existing endowment must first be completely reviewed and then formally accepted by the RCF Board of Directors, Finance Committee.
Establishment and management of endowment funds represent a significant legal and financial commitment on the part of RCF. Therefore, the minimum amount for an initial gift for individual named endowment purposes is $25,000.
Recognizing that such sums must often be accumulated over a period of years, RCF will allow a donor to spread the payments for a period of up to five years to meet the minimum endowment policy amount.
An endowment fund is not activated until the minimum funding level has been reached.
An endowment fund may be designated for a specific purpose, program, or department depending on the wishes of the donor and is subject to approval of the
RCF Board of Directors, Finance Committee.
In the case of a pure endowment–that is, one created when the donor specifies that a contribution is to be used for an endowment—the principal may not be expended under circumstances not expressly set out in gift documents.
In the case of a quasi-endowment–usually, one created by RCF itself using funds that were not specifically designated for an endowment or one designated as quasi by the donor––the principal may be invaded only after review and approval of the Board of Directors at the recommendation of its Finance Committee.
The terms “funds,” “contributions,” “gifts” and “donations” are used interchangeably throughout this policy document unless otherwise stated.