Donor Privacy & Donation Policies

Roberto Clemente Foundation (RCF)

Donor Privacy Policy

What information does RCF collect?

We collect personal information when you voluntarily submit it to us.

For example, donors may provide us with personal information (such as name, address, email address, telephone numbers and/or credit/debit card information). If a donor, or a website visitor, contacts us by email they may provide us with their email address, and name. Providing data is required in these contexts in order for us to process your donations, requests, or respond to inquiries.

What does RCF do with donor personal and financial information?

Besides keeping donor personal and financial information safe and secure, the personal information donor’s provide, such as e-mail addresses and telephone numbers, is used by RCF staff only to ensure accurate, timely processing of transactions and/or donations. Everything else is kept confidential, and RCF will remove any information from its digital and paper files upon written request of the donor.

How do we protect your information?

In keeping with RCF’s mission and values of good stewardship, RCF implements a variety of security measures to maintain the safety of your personal information when you make a gift, place an order or enter, submit, or access your personal information.

We offer the use of a secured server. All supplied sensitive/credit information is transmitted via Secure Socket Layer (SSL) technology and then encrypted into our payment gateway providers database only to be accessible by those authorized with special access rights to such systems, and are required to keep the information confidential. After a gift or donation transaction, your private information (credit cards, social security numbers, financials, etc.) will not be kept on file (digitally or in paper) for more than 60 days, and then is destroyed.

Our commitment to data security

To help prevent unauthorized access, maintain data accuracy, and ensure the correct use of information, we have put in place appropriate physical, electronic, and managerial procedures to safeguard and secure the information we collect. The Covered Services use industry-accepted encryption to protect Customer Data and communication during transmissions between a customer’s network and the Covered Services, including the use of Transport Layer Security encryption (TLS) leveraging at least 2048-bit RSA server certificates and 128-bit symmetric encryption keys at a minimum. Additionally, all data including Customer Data, is transmitted between data centers for replication purposes across a dedicated, encrypted link utilizing AES-256 encryption. Our Website may contain links to other Websites. Please note that when you click on one of these links, you are entering another site that is governed by that site’s privacy policy. We implement Google’s reCAPTCHA to protect our site from spam and abuse. Use of this service is subject to Google’s privacy policy and terms. When contacting us to change your status, be sure to include any information that would help us identify you on our lists, such as complete contact information (name, postal address, telephone number, and email address), or information about venues in which you gave us your contact information online.

Is there an ability to opt-out when contacting RCF?

Those who choose to register through various “guestbook”-type features on our site may choose to give us certain contact information (such as their email address). These features may also request optional demographic information (such as zip code, age, or income level). Unless you “opt out,” we may use this contact information to send you additional information about RCF and our programs. Voluntarily provided contact information may also be used to contact you when necessary in order to resolve customer service issues or questions. You may readily opt-out of receiving future communications; see the “opt-out” and “modifying your information” sections below.

How do I modify my personal information or account settings?

Please use the following options for removing your information from our database (i.e. to not receive future communications or for changing or modifying information previously provided).

E-mail: lrclemente@icloud.com

You can call the following telephone number: (787) 239-8644

When contacting us to change your status, be sure to include any information that would help us identify you on our lists, such as complete contact information (name, postal address, telephone number, and email address), or information about venues in which you gave us your contact information online. In addition to the personal information that you submit to us, we may collect personal information about you from reputable third parties, or automatically collect information using cookies or webserver logs.

Logs, Cookies, and Pixels

Web server logs:

Our web servers may collect certain information such as IP address, pages visited, time of visits, and referring website.

Use of Cookies: As with most Internet sites, our web servers utilize “cookies” to track a user’s activity within our site as well as record the IP address of each visitor to this site. A cookie is a small data file that is stored on your computer. A cookie contains a unique identifying feature that allows our computer to recognize you when you return to the Roberto Clemente Foundation site. The recorded IP address tells us from which domain you visited (for instance, yahoo.com), but not your email address or other private and personal information. We use the information we record to help diagnose problems with our servers, to administer this website more effectively, and to gather broad demographic information about what countries and domains our visitors come from and their behavior on our site. If you wish to opt out of this type of data collection, you can disable cookies in your web browser or hard drive. Please note that disabling cookies may diminish the experience of the websites you visit, including. We sometimes also use third-party service providers to serve advertisements (banners, video or test ads) on our behalf across the Internet. These third parties may collect non-personally identifiable information about your interaction with us. This Privacy Policy does not cover the collection methods or use of the information collected by these vendors, as they have their own privacy policies and may be members of the Network Advertising Initiative (“NAI”). To remove yourself from some or all NAI member advertising programs, please visit the NAI opt-out page and follow the relevant instructions.

Google Analytics: Roberto Clemente Foundation uses Google Analytics to collect information about the use of this site. Google Analytics collects information such as how often users visit this site, what pages they visit when they do so, and what other sites they used prior to coming to this site. Google Analytics collects only the IP address assigned to you on the date you visit this site, rather than your name or other identifying information. We do not combine the information collected through the use of Google Analytics with personally identifiable information. Although Google Analytics plants a permanent cookie on your web browser to identify you as a unique user the next time you visit this site, the cookie cannot be used by anyone but Google. Google’s ability to use and share information collected by Google Analytics about your visits to this site is restricted by the Google Analytics Terms of Use and the Google Privacy Policy. You can prevent Google Analytics from recognizing you on return visits to this site by disabling cookies. Google’s ability to use and share information collected by Google Analytics about your visits to this site is restricted by the Google Analytics Terms of Use and the Google Privacy Policy. You can prevent Google Analytics from recognizing you on return visits to this site by disabling cookies.

Changes to this policy statement

We may modify this privacy policy from time to time. Any changes will be reflected on this website. If we make a material change to this policy and need to apply it to personal information that you provided to us before the change was made, we will attempt to contact you and obtain your consent to the change.

Communicating with us

If we need or are required to contact you about the privacy or security of your information, we may do so by telephone, email, or mail. If you have any questions, concerns, requests, or comments about privacy, you can contact us by email, telephone, or mail at:

E-mail: lrclemente@icloud.com

You can call the following telephone number: (787) 239-8644

Consent to transfer

This Web Site is operated in the United States. If you are located in the European Union, Canada or elsewhere outside of the United States, please be aware that any information you provide to us will be transferred to the United States. By using the Web Site or providing us with your information, you consent to this transfer.

Site policies, modification, and severability

Roberto Clemente Foundation reserves the right to make changes to this site, policies, and these Conditions of Use at any time. If any of these conditions shall be deemed invalid, void, or for any reason unenforceable, that condition shall be deemed severable and shall not affect the validity and enforceability of any remaining condition.

If you have any further questions about Roberto Clemente Foundation ’s privacy policy, please contact RCF.

ROBERTO CLEMENTE FOUNDATION DONATION POLICIES

Roberto Clemente Foundation (RCF) is a non-profit 501(c)(3) organization and its operating budget is comprised mostly of financial contributions, donations, and gifts. Because so much of RCF’s budget to carry out its worldwide mission depends on financial contributions, donations and gifts, it is important for RCF to communicate to its supporters how it handles such donations and to create a consistent organizational approach and practice regarding this vital part of its foundation.

Fundraising/Receipt Policy

Funds (see footnote) shall be solicited in a respectful manner and without pressure.

Donor designated restrictions on contributions shall be honored to the fullest extent possible so long as they are consistent with RCF goals and values.

Roberto Clemente Foundation

(RCF) is a non-profit 501(c)(3) organization and contributions made to the organization are tax deductible to the fullest extent allowed by law.

Written tax receipts shall be issued for all donations. If the donor receives anything in exchange for their donation, such as a dinner or event admission, the tax receipt shall clearly state what portion of the donation is tax deductible.

At the beginning of each calendar year RCF shall provide each donor who has contributed over the course of the prior year, with written documentation of all tax deductible gifts received during the prior calendar year.

Gift Acceptance Policy

Gifts to Roberto Clemente Foundation (RCF) may be made in any amount for the benefit of any of RCF’s domestic or international programs. Gifts may be designated for a specific program or purpose. Gifts may also be unrestricted in which case they will be disbursed to the area of greatest need at the sole discretion of the RCF President, Executive Directors of RCF, or the RCF President’s designee.

Gifts of Cash.

RCF will accept gifts of cash, checks, money orders and payments via credit or debit card.

Marketable Securities.

RCF will accept gifts of publicly traded securities, stocks and bonds. Stock that is held electronically with a brokerage firm may be electronically transferred to RCF’s brokerage account by first calling our Relationship Development staff at 800- 708-7589 in order to receive specific instructions for such a transfer. To donate stock that is held in certificate form, RCF must be notified in advance so that specific instructions can be provided to the donor.

Stock in privately owned companies.

To be acceptable by RCF, stock in privately owned companies must have a qualified appraisal performed by an independent professional appraiser and the appraiser report must accompany such stock when given to RCF. Prior to approval and acceptance of such a gift, such gifts must first be reviewed by the RCF Board of Directors, Finance Committee in conjunction with RCF’s legal counsel. If immediately marketable, the stock in privately owned companies will be sold. If such stock is not immediately marketable, they will be kept in a secure facility such as a bank or other financial institution until such time when they can be redeemed, sold or liquidated.

Stock in Subchapter S corporations.

To be accepted, such stocks must have a qualified appraisal performed by an independent professional appraiser. Prior to approval and acceptance of such a gift, such gifts must first be reviewed by the RCF Board of Directors, Finance Committee in conjunction with RCF’s legal counsel.

Real Estate.

Gifts of real estate may be accepted by RCF. RCF review of gifts of real estate shall include, but not be limited to, legality, title, encumbrances, liens, mortgages, easements, restrictions, and environmental issues. Until the real estate or property is sold and proceeds are deposited into the RCF account, all legal obligations related to ownership of the real estate such as taxes, insurance, utilities and security shall remain with the donor.

Tangible personal property.

The property must be saleable and the donor must agree that the property can be sold unless RCF agrees to use the property for a purpose related to the exempt purpose of the organization. At least one qualified appraisal by an independent professional appraiser is required and such appraisal must be shared with RCF prior to any RCF decision to accept such a gift of tangible personal property.

Appraisals.

In any of the cases where an appraisal is required, it is the sole responsibility of the donor to obtain and pay for competent appraisal services and to share the results of such appraisal with RCF.

Substantiation.

It shall be the responsibility and legal obligation of the donor to seek and obtain advice from his or her professional financial advisors, to substantiate any tax deductions, and to comply with IRS regulations and policies, including the filing of IRS Form 8283.

Additional Provisions

Gift Agreements.

Where appropriate and advisable, RCF may enter into a written gift agreement with a donor which shall specify the terms of any restricted gift, which may include provisions regarding donor recognition.

Pledge Agreements.

RCF’s acceptance of pledges of future support (including by way of matching gift commitments) shall be contingent upon the execution and fulfillment of a written Charitable Pledge Agreement, on a form supplied by RCF, which shall specify the terms and conditions of the pledge including any provisions regarding donor recognition.

Fees.

The donor is responsible for (a) the fees of independent legal counsel retained by donor for completing a gift to RCF; (b) any appraisal and appraisal report fees; (c) the cost of any environmental assessments, audits and reviews; (d) any title searches, reports, insurance or binders (in the case of real property); and (e) all other third-party costs and fees associated with the transfer of the gift to RCF.

Valuation of Gifts.

RCF shall record gifts received at their valuation on the date of gift, except that, when a gift is irrevocable, but is not due until a future date, the gift may be recorded at the time the gift becomes irrevocable in accordance with GAAP.

IRS Filings upon Sale of Gifts.

To the extent applicable, RCF shall file IRS Form 8282 upon the sale or disposition of any charitable deduction property sold within three (3) years of receipt by RCF. “Charitable deduction property” means any donated property (other than money and publicly traded securities) if the value claimed by the donor exceeds $5,000 per item or group of similar items donated by the donor to one or more donee organizations (e.g., the property listed in Section B on Form 8283). RCF shall file this form within 125 days of the date of sale or disposition of the asset in accordance with applicable IRS rules and regulations.

Written Acknowledgement.

RCF shall provide written acknowledgement of all gifts made to RCF and comply with the current IRS requirements in acknowledgement of the gifts.

Changes to or Deviations from the Policy.

This Policy has been reviewed and accepted by the RCF’s Board of Directors, which has the sole authority and discretion to change this Policy. In addition, the Board of Directors must approve in writing any deviations from this Policy.

Endowment Policy

All gifts given to Roberto Clemente Foundation (RCF) for the purpose of establishing an endowment or contributing to an existing endowment must first be completely reviewed and then formally accepted by the RCF Board of Directors, Finance Committee.

Establishment and management of endowment funds represent a significant legal and financial commitment on the part of RCF. Therefore, the minimum amount for an initial gift for individual named endowment purposes is $25,000.

Recognizing that such sums must often be accumulated over a period of years, RCF will allow a donor to spread the payments for a period of up to five years to meet the minimum endowment policy amount.

An endowment fund is not activated until the minimum funding level has been reached.

An endowment fund may be designated for a specific purpose, program, or department depending on the wishes of the donor and is subject to approval of the

RCF Board of Directors, Finance Committee.

In the case of a pure endowment–that is, one created when the donor specifies that a contribution is to be used for an endowment—the principal may not be expended under circumstances not expressly set out in gift documents.

In the case of a quasi-endowment–usually, one created by RCF itself using funds that were not specifically designated for an endowment or one designated as quasi by the donor––the principal may be invaded only after review and approval of the Board of Directors at the recommendation of its Finance Committee.

The terms “funds,” “contributions,” “gifts” and “donations” are used interchangeably throughout this policy document unless otherwise stated.

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